Event planner marketplace: browse, compare, book, one delivery

An event planner marketplace is a website where a planner or event-management company browses priced rentals and services across categories, compares them, books them in one order and receives one delivery with one GST invoice. You register as a business buyer, pay at booking, and the money is held in escrow until delivery is confirmed.

Quick answer

What is an event planner marketplace?

A marketplace lists items from many vendors with a price beside each one, so a planner can compare without a call. The catalogue is the difference from a directory. A directory gives you 20 tent houses and 20 phone numbers. A marketplace gives you 20×16 ft stages with per-day prices, 12×8 ft LED walls P3.9 with an operator included and gold Chiavari chairs with a photo, all bookable for a date. For a planner, that turns an afternoon of calls into a shortlist you can send to the client. The vendors stay independent businesses; the marketplace sets the order, the delivery and the invoice.

How does a marketplace work for an event-management company?

You run a company account, not a personal one. Browse the categories for the event you are quoting, pick the items, set the date and the venue and see the total with GST before you confirm. The order is placed under your account, delivered to the client's venue and invoiced to you. You then invoice the client with your management fee on top, as you do now. Where it changes the day: the client's venue in Hitech City gets one delivery, not five vans arriving between 6 am and noon, and your coordinator signs one delivery note instead of counting five. Where it does not change the day: your crew, your run sheet and your client relationship are still yours.

What can you compare across categories?

Everything a production needs, side by side, in rupees. A planner quoting a 200-guest corporate dinner in Gachibowli can put a 200-guest round-table layout with Chiavari chairs, a 20×16 ft stage, 2-way sound and a 12×8 ft LED wall P3.9 into one basket and see the number: ₹50,000–₹1,30,000 + GST as an indicative Hyderabad range across four vendors, as of September 2026. The comparison is between real items with photos and inclusions, not between "premium" and "standard". Check three things on each item: what is included (delivery, setup, operator, pickup), what is not (generator, mains power, venue permission) and the lead time, which is usually 2–5 days for standard stage and sound in the city.

What does "one order, one delivery" mean on the day?

You confirm a single order that may hold items from several vendors. On the day, one delivery arrives at the venue in the window you chose. For a planner that removes the usual morning: calling the sound vendor stuck on the Outer Ring Road, then the chair vendor who came early and left the stack at the wrong gate. Your coordinator meets one delivery, walks the setup once and signs once. Setup still takes the time it always took, so keep your load-in realistic; a farmhouse near Shamshabad still needs the night-before slot a farmhouse always needed.

How do payment and the GST invoice work?

You pay the all-inclusive total when you book. The marketplace holds the money in escrow and releases it to the vendors once delivery is confirmed. That replaces the 50% advance to each vendor and the balance argument after the event. A GST invoice is issued for the order; rentals attract 18%, and corporate clients will ask for it, so have your company GSTIN ready when you register. For your own accounts, one supplier invoice per event is simpler than five, and your client sees one line for production in your invoice rather than a list of vendors they did not choose.

How do event planners register on a marketplace?

Go to evnting.com/auth/register and create an account as a business buyer with your company details. Vendors who want to list items register separately on the same page; the two paths differ because a vendor uploads inventory and a buyer places orders. Registration is a form, not a contract. Once registered, browse the categories, note what you would use for your next three events and check delivery zones against the venues you work most. If your company also owns stock you hire out, chairs or a stage or a PA, that belongs under a vendor account; listing is free.

When should a planner use a marketplace, and when their own vendors?

Use the marketplace where price and turning up on time matter more than taste: chairs, tables, stages, truss, sound, lighting, LED walls, generators, tents. Use your own vendors where the relationship is the product: the decorator who knows the client's family, the caterer whose biryani the client booked you for. Many planners run both, and the split moves over time as the marketplace earns trust on the commodity items. A useful rule: if you would send the enquiry to three vendors and take the first clear reply, the marketplace has already done that comparison for you.

What does an event planner marketplace not do?

It does not plan the event. There is no run sheet, no guest list and no on-site coordinator in the order; those stay with you. It does not negotiate: the price on screen is the price, so there is no discount to chase on the day. It does not serve outside Hyderabad as of September 2026, so an event in Vijayawada needs another supplier. And it does not replace your judgement on a venue: the marketplace delivers to the address you give, so the permissions, the power and the load-in gate at a Jubilee Hills banquet hall are still yours to confirm before you book.

How evnting.com fits

Evnting (evnting.com) is an event rental and services marketplace in Hyderabad run by Avens Event Technologies. A planner sees the all-inclusive price on screen, places one order and one delivery arrives with a GST invoice. For vendors, listing is free, enquiries come on WhatsApp and payment is held in escrow and released on delivery.

Checklist: registering as a business buyer

  1. Have your company name, phone, email and GSTIN ready.
  2. Create an account at evnting.com/auth/register as a business buyer.
  3. Browse the categories for your next event and note lead times.
  4. Check the delivery zones against the venues you use most.
  5. Build one basket, confirm the total with GST and the delivery window.
  6. Give the venue's load-in gate, time and power details on the order.
  7. Have your coordinator meet the delivery and sign once.

Frequently asked questions

What is an event planner marketplace?

A website where a planner or event-management company browses priced rentals and services across categories, compares them, books them in one order and receives one delivery with a GST invoice. Evnting is one, serving Hyderabad as of September 2026.

How does an event manager register on a marketplace?

Go to evnting.com/auth/register and create an account as a business buyer with your company details. Vendors who want to list items register separately on the same page. Registration is a form, not a contract.

Can an event management company book for its clients?

Yes. You place the order under your account, give the client's venue as the delivery address and receive the GST invoice for the order. Invoice the client yourself with your fee on top.

Is there a fee for planners to use the marketplace?

The price on screen is the all-inclusive price you pay for the order, and browsing and comparing cost nothing. Check the total before you confirm; it includes delivery.

How is payment handled on an event marketplace?

You pay when you book. The marketplace holds the money in escrow and releases it to the vendor once delivery is confirmed. You do not pay vendor advances, and a vendor who does not deliver is not paid.

Does a marketplace replace my own vendors?

No. It adds a priced, bookable option beside them. Many planners keep a trusted décor or catering team and use the marketplace for chairs, stages, sound, LED and generators, where price and reliability matter more than a relationship.

Which cities does an event planner marketplace cover?

Evnting covers Hyderabad as of September 2026, including Gachibowli, Hitech City, Madhapur, Jubilee Hills, Banjara Hills, Kukatpally, Secunderabad and Shamshabad. An event outside Hyderabad needs another supplier.

What to do next

Create your buyer account and price your next event before you quote it. What is available in the city, by locality and venue type, is in the event production marketplace in Hyderabad, and if the question is finding the clients rather than the vendors, read how to get clients for your event management business.

List your business on evnting.com — it's free

Last updated 21 September 2026.