Event vendor registration in India: documents, GST, payouts

Event vendor registration in India needs a PAN, a GSTIN if you are registered for GST (event rentals attract 18%), a bank account or UPI ID for payouts, a mobile number for OTP and WhatsApp, photos of your stock or work, your categories and the area you serve. On evnting.com registration is free and Hyderabad vendors go live first.

Quick answer

What documents does event vendor registration need?

Keep these ready on your phone before you open the form. PAN: the proprietor's for a sole proprietorship, the firm's for a partnership, LLP or private limited company. GSTIN: the 15-character number on your GST certificate, if registered; characters 3 to 12 of it are your PAN, so the two must match. Bank: account number and IFSC in the business name, a cancelled cheque or statement header and a UPI ID linked to the same account. Identity: Aadhaar or another photo ID of the signatory, and the mobile number that will receive the OTP and, later, the enquiries. Address: the godown or office in Hyderabad with pin code. Photos: real stock or real work, not catalogue images.

Do you need GST to register as an event vendor?

Not always, but it is often required in practice. GST registration is compulsory once annual turnover crosses ₹20 lakh for services, and event equipment rental, décor and production attract 18% GST. Corporate customers in Gachibowli, Hitech City and Madhapur book vendors who can issue a GST invoice, because they claim the input credit. Selling through an online marketplace has its own registration rules, so check with your accountant before you list. Registration on the GST portal is free and usually takes 3–7 working days. Until you have a GSTIN, list as unregistered and say so. Do not write "+ GST" on a price you cannot invoice.

Which business type should you register as?

Most Hyderabad tent houses and sound and light companies are sole proprietorships: the owner's PAN, a current account in the trading name and a Telangana Shops and Establishments registration cover it. Partnerships and LLPs bring a firm PAN and a deed. A private limited company brings its own PAN and a director who signs. Pick the type you already operate as; do not restructure to list. Two trade-specific extras: caterers need an FSSAI registration (turnover up to ₹12 lakh) or a state licence above that, and any vendor can take a free Udyam registration to be recorded as an MSME, which some corporate buyers ask for.

How do you set up payouts?

Payouts go to a bank account, so the account must be in the name on your PAN. Sole proprietors can use a savings account in the owner's name, though a current account in the trading name reads better on a corporate invoice. Enter the account number and IFSC and upload a cancelled cheque or statement header showing both. On evnting.com the customer's payment is held in escrow and released to this account once delivery is confirmed, so a dormant account, or one in a relative's name, holds up your money. Check the name matches across PAN, GST certificate and bank before you submit.

Which categories and service area should you choose?

Choose categories by what you deliver, not what you could arrange. A tent house lists equipment rental: chairs, tables, stages, hangars, lighting. A sound company lists sound and AV. Photographers, DJs, decorators and caterers list as crew with packages. A banquet hall or farmhouse lists as a venue with slots. For service area, name the Hyderabad localities you reach at event hours from your base. Corporate events cluster in Gachibowli, Hitech City and Madhapur; weddings in Jubilee Hills, Banjara Hills and the farmhouses towards Shamshabad; family functions across Kukatpally and Secunderabad. Kukatpally to Shamshabad is a different job from Kukatpally to Gachibowli, so set a charge for far zones. Evnting serves Hyderabad only as of September 2026.

How do marketplaces verify a vendor?

Expect four checks. Identity: the mobile number gets an OTP, and the PAN name is matched against the GSTIN on the GST portal. Bank: a small test credit or a UPI check confirms the account exists and the name matches. Stock: your photos are checked for being your own. A manufacturer's catalogue image fails; a phone photo of your chairs in your godown passes. Some marketplaces call or visit. Contactability: a call or WhatsApp message confirms the business answers the number. A name mismatch across PAN, GST and bank is the most common reason a registration stalls. Fix the name first, then submit once.

How long does registration take and what does it cost?

Registering on evnting.com is free. With documents ready, the form takes 15–20 minutes: business details, categories, service area, bank, then your first items or packages. Verification typically takes a few working days across marketplaces. The slow part is upstream. A new GST registration takes 3–7 working days, a current account can take a week to open and an FSSAI registration a few days, so start those first. The listing itself — item names, prices with "+ GST", three photos each — takes the real time, and it is the part that gets you booked.

How evnting.com fits

Evnting (evnting.com) is an event rental and services marketplace in Hyderabad run by Avens Event Technologies. Registration and listing are free. Enquiries come to you on WhatsApp, and payment is held in escrow and released on delivery.

Checklist: documents to gather before you register

  1. PAN — proprietor's or firm's, matching the business name.
  2. GST certificate with the 15-character GSTIN, if registered.
  3. Bank account number, IFSC, a cancelled cheque or statement header and a linked UPI ID.
  4. Aadhaar or other photo ID of the person signing up.
  5. Mobile number for OTP and WhatsApp enquiries.
  6. Business address in Hyderabad with pin code.
  7. FSSAI registration for caterers; Udyam certificate if you have one.
  8. 10–20 phone photos of real stock or real work.
  9. Categories and the Hyderabad localities you serve.
  10. Your first five items or packages with prices marked "+ GST".

Frequently asked questions

What is event vendor registration?

Creating a verified business profile on an event marketplace so customers can find, compare and book you. It records who you are (PAN, GSTIN), how you are paid (bank), what you offer (categories, items) and where you deliver (service area).

Who can register as an event vendor?

Any business that supplies events: tent houses, sound and light companies, LED and stage vendors, decorators, caterers, photographers, DJs, entertainers, florists and venues. Sole proprietors, partnerships, LLPs and companies can all register with their own PAN.

What documents do I need to register my event business online?

PAN, GSTIN if registered, bank account details with a cancelled cheque or UPI ID, a photo ID of the signatory, a Hyderabad business address, a mobile number and photos of your stock or work. Caterers add FSSAI.

Is GST compulsory for an event rental business?

It is compulsory above ₹20 lakh annual turnover for services. Below that it is optional, but corporate customers expect an 18% GST invoice and selling through a marketplace has its own rules, so ask your accountant before listing.

How long does vendor registration take?

15–20 minutes to fill with documents ready; verification typically takes a few working days. A new GST registration takes 3–7 working days and a current account about a week, so start those first.

How do I get paid after registering?

Payouts go to the bank account you registered, which must match the name on your PAN. On evnting.com the customer pays at booking, the money is held in escrow and it is released to your account once delivery is confirmed.

Can I register if I only serve one part of Hyderabad?

Yes. Set your service area to the localities you reach at event hours — Secunderabad only, or the west corridor only — and add a charge for zones beyond. You receive enquiries for the area you set.

Does Evnting accept vendors outside Hyderabad?

Not as of September 2026. Evnting serves Hyderabad only, so register with a Hyderabad base and the localities you serve from it.

What to do next

Gather the ten items on the checklist, then register. Rental businesses should read how to list your event rental business online for inventory and pricing, and if you are still deciding, the benefits of listing event services online sets out what changes.

List your business on evnting.com — it's free

Last updated 20 September 2026.