Event furniture rental in Hyderabad: what to rent and what it costs

Event furniture rental in Hyderabad covers chairs, round and rectangular tables, lounge sofas, cocktail tables and linen, priced per day. Chiavari chairs run ₹80–₹200 + GST each and a 5 ft round table ₹250–₹600 + GST, indicative, as of September 2026. Plan 10–12 round tables and 105 chairs per 100 seated guests and book 2–5 days ahead.

Quick answer

What furniture does a wedding need in Hyderabad?

Count furniture per function, not per wedding. A haldi or mehendi for 100 wants low seating: floor cushions, a few 2-seater sofas for the family and 60–80 Chiavari or banquet chairs for older guests. The muhurtham needs a couple sofa on the mandap and theatre seating for whoever is expected to watch, often 300–500 chairs at a Kukatpally function hall. The reception is where furniture spend lands: a couple sofa on the stage, 5 ft round tables with linen for dinner and a lounge corner of six to ten sofas for older relatives. Farmhouse receptions towards Shamshabad add cocktail tables and high stools at the bar.

What furniture does a corporate event need?

Corporate events in Gachibowli, Hitech City and Madhapur split into three shapes. A conference or town hall needs theatre rows of black or white banquet chairs without sashes, a lectern and a registration desk with two chairs. A workshop or training needs classroom rows: 6 ft rectangular tables with three chairs each, so a 60-seat room needs 20 tables. A product launch or networking evening needs 8–10 cocktail tables per 100 guests, three or four sofa sets in the brand colours and bar-height stools. Hotel ballrooms in Hitech City supply banquet chairs and rectangular tables with the hall; you rent the Chiavari upgrade, the lounge and the cocktail tables the hotel does not stock.

How many chairs and tables do I need per 100 guests?

For a seated dinner, plan 10–12 round tables of 5 ft, each seating 8–10, and 105 chairs, which leaves spares for late arrivals. Each round table with chairs needs about 100 sq ft including the walkway, so 100 seated guests need about 2,500 sq ft before the stage, dance floor and buffet counters. For long rows, 12–14 rectangular 6 ft tables seat 100 with chairs on both sides. For a standing reception, seat 60–70 guests and add 6–8 cocktail tables. Theatre seating for 105 in rows of ten with a centre aisle takes about 1,000 sq ft. Add 5% to every count.

Chiavari or banquet chair: which should I rent?

Choose Chiavari for photographs and banquet chairs for budget. A Chiavari is a light resin or wooden chair with a spindle back, stackable, sold in gold, silver, white, mahogany and clear acrylic. It needs no cover, so it looks finished the moment it lands. A banquet chair is a padded steel-frame chair dressed with a stretch cover and a sash, which is fine for conference rows and for the 400-guest ceremony where nobody photographs the seating. The cost gap is real: Chiavari ₹80–₹200 + GST per chair per day against a covered banquet chair at ₹25–₹60 + GST, indicative, as of September 2026, so a 300-chair reception differs by roughly ₹15,000 between the two.

What does event furniture cost in Hyderabad?

Indicative Hyderabad market ranges, per day, as of September 2026: Chiavari chair ₹80–₹200 + GST; banquet chair with cover and sash ₹25–₹60 + GST; 5 ft round table ₹250–₹600 + GST; 6 ft rectangular table ₹200–₹500 + GST; cocktail table with stretch cover ₹300–₹700 + GST; 2-seater lounge sofa ₹1,200–₹3,000 + GST; couple sofa for the stage ₹2,500–₹8,000 + GST. Linen is the usual surprise: many tent houses quote the bare table and add ₹60–₹150 + GST per cloth, indicative, as of September 2026. A 200-guest round-table reception with Chiavaris, linen and a small lounge therefore lands at roughly ₹35,000–₹80,000 + GST, indicative, as of September 2026. Quality moves the price: a scuffed resin Chiavari and a new wooden one are both "Chiavari" on a quote.

How does furniture delivery and collection work?

Furniture arrives on a truck, and the quote should say whether the price includes transport, unloading and placement. Delivery in Hyderabad usually means the stock reaches the venue door; placement to a floor plan is either a crew line on the quote or your own job. Ask the venue about the lift and the loading door, because 300 chairs up two flights of stairs in a Secunderabad function hall takes an hour and a crew of four. Fix the delivery slot after the carpet and drape go down, or the chairs get moved twice. Collection is normally the same night or the next morning; agree it in writing, and count stock at both ends so damage claims rest on a number both sides signed.

What should I check before booking furniture?

Ask for photographs of the actual stock, not catalogue images, and look at chair legs and table edges. Confirm the count of each item, the Chiavari and sash colours and whether cushions come with the chairs. Confirm that linen, overlays and chair covers are in the price or itemised. Ask for the delivery slot, the collection time, the number of crew for placement and the damage rate per chair and table. Get the total with GST at 18%. Finally, ask whether the truck carries spares and what a same-day top-up costs if ten more guests turn up.

How does evnting.com fit?

Evnting (evnting.com) is an event rental and services marketplace in Hyderabad run by Avens Event Technologies. You see the all-inclusive price on screen, book, and one delivery arrives. Chairs, tables, lounge and linen sit in the same order as the stage and sound.

Checklist: furniture order for a 200-guest reception

  1. 20–24 round tables of 5 ft with cloths and overlays; 210 Chiavari chairs including spares.
  2. One couple sofa for the stage and a lounge corner of 6–8 two-seater sofas with centre tables.
  3. 4–6 cocktail tables with stretch covers near the bar or the entrance.
  4. A 6 ft rectangular registration or gift table with cloth and two chairs.
  5. Delivery slot fixed against the venue's load-in window; placement crew confirmed.
  6. Collection time, damage rates and the GST invoice agreed in writing.

Frequently asked questions

How much do Chiavari chairs cost to rent in Hyderabad?

₹80–₹200 + GST per chair per day, indicative, as of September 2026. Gold and white resin sit at the lower end; wooden and clear acrylic Chiavaris at the upper end. Cushion and delivery inclusion vary, so ask.

How many tables do I need for 100 guests?

10–12 round tables of 5 ft for a seated dinner, or 12–14 rectangular 6 ft tables in long rows. For a standing reception, 6–8 cocktail tables and seating for about 60 guests is enough.

Is linen included with table rental?

Sometimes. Many Hyderabad tent houses quote the bare table and add ₹60–₹150 + GST per cloth, indicative, as of September 2026. Ask whether the price includes cloth, overlay and chair covers before comparing quotes.

Do rental vendors set up the furniture?

Usually, if the quote says so. Delivery normally means unloading at the venue door; placement to a floor plan is a separate line or included as crew. Confirm in writing along with the collection time.

Can I rent furniture for one evening only?

Yes. Most Hyderabad furniture rental is priced per day, and a single evening counts as one day. Collection after midnight or the next morning is normal; a second day is charged if stock stays longer.

What is the difference between a banquet chair and a Chiavari chair?

A banquet chair is a padded steel-frame chair, usually covered with a cloth and sash. A Chiavari is a lightweight resin or wooden chair with a spindle back that needs no cover and photographs better.

How far ahead should I book event furniture in Hyderabad?

Two to five days for standard chairs and tables in the city. Lounge sets, clear acrylic Chiavaris and large orders above 500 chairs book out 2–3 weeks ahead in wedding season, November to February.

What to do next

Write the seated count per function, multiply by the quantities above and price the list against your venue. For stage, sound and screens to go with the furniture, read the event equipment rental guide; to compare two furniture quotes on the same basis, read how to choose event rental services. Everything else you can rent in the city is in event rentals in Hyderabad.

See the price on evnting.com

Last updated 21 September 2026. Prices are indicative Hyderabad ranges and change by season; the price you see on evnting.com is the price you pay.