Event rentals in Hyderabad: what to rent and what it costs

Event rentals in Hyderabad cover furniture, tents, stage, LED walls, sound, lighting, generators, décor and crew, priced per day from tent houses, production companies and marketplaces. A Chiavari chair runs ₹80–₹200 + GST and a 20×16 ft stage ₹8,000–₹25,000 + GST per day, indicative, as of September 2026. Standard items need 2–5 days' notice in the city.

Quick answer

What can you rent for an event in Hyderabad?

Nine categories, each usually a different vendor. Furniture: Chiavari and banquet chairs, round and rectangular tables, lounge sofas, cocktail tables and linen, covered in event furniture rental in Hyderabad. Cover: German hangars, pandals, pagoda tents, flooring and side walls. Platform: modular stages, truss, backdrops and steps. Screens: LED walls from 8×6 to 20×10 ft and projectors, in LED wall and stage rental in Hyderabad. Audio and light: line arrays, mics, engineers, par cans, moving heads and uplights, in sound and lighting rental in Hyderabad. Power: silent generators, fans and air coolers. Décor: mandaps, floral walls, drapes and props. Service: crockery, buffet counters, chafing dishes. Crew: riggers, stewards, valet and cleaners.

What do event rentals cost in Hyderabad?

Indicative Hyderabad market ranges, per day, as of September 2026: Chiavari chair ₹80–₹200 + GST; 5 ft round table ₹250–₹600 + GST; 2-seater lounge sofa ₹1,200–₹3,000 + GST; 20×16 ft stage ₹8,000–₹25,000 + GST; 4-post truss ₹6,000–₹15,000 + GST; 12×8 ft P3.9 LED wall ₹15,000–₹35,000 + GST; projector with 8×6 ft screen ₹4,000–₹10,000 + GST; 2-way sound for 100 guests ₹6,000–₹12,000 + GST; line array for 300 guests ₹12,000–₹30,000 + GST; 8 par cans and 4 moving heads ₹8,000–₹18,000 + GST; 20×40 ft German hangar ₹40,000–₹90,000 + GST; 5×5 m pagoda ₹4,000–₹9,000 + GST; 62.5 kVA generator ₹6,000–₹12,000 + GST plus diesel. Stock quality, hours and distance move each price inside its range; GST at 18% sits on top.

What should I rent for a wedding?

Per function, not per wedding. The haldi or mehendi takes low seating, a small backdrop, two speakers and a pagoda or two on a terrace. The muhurtham takes a mandap or a 20×16 ft stage, theatre seating for the full count, a wired mic for the priest and a warm wash. The reception takes the largest stage with a backdrop or LED wall, a couple sofa, round tables with Chiavaris, a line array with a DJ, stage wash, uplights and fairy-light curtains. Outdoors, add a hangar, flooring, a generator, fans and a rain plan from June to September. The guest-count checklists for a 300-guest reception are in the event equipment rental guide.

What should I rent for a corporate event?

A conference or town hall in a Hitech City or Madhapur ballroom takes a stage sized to the room, a lectern, a 12×8 ft LED wall or a projector under 100 seats, 2-way sound with two handheld and two lapel mics, a neutral stage wash, uplights in the brand colour, theatre seating, a registration desk and cocktail tables for the break. A product launch adds a truss, moving heads and haze for the reveal, if the hotel allows haze. An offsite at a farmhouse towards Shamshabad adds the hangar, generator, fans and toilets. Ask the venue for its power rating and load-in window before booking, and get a GST invoice for input credit.

What should I rent for a birthday party?

A 50-guest birthday at a Banjara Hills residence, a clubhouse or a Kukatpally terrace needs 50 chairs, 5–6 round tables with linen, a 6×4 ft backdrop frame for the cake table, balloon or floral décor, two powered speakers with a wireless mic and a 5×5 m pagoda if it is outdoors. Kids' parties add a small carpeted stage for games, bean bags and a popcorn counter. Indicative total for the rentals above, as of September 2026: ₹12,000–₹30,000 + GST, before food and décor labour; the pagoda and the backdrop swing it most.

What should I rent for a college fest?

A college fest on a campus ground in Gachibowli or Secunderabad is the largest rental job most students ever run: budget a 32×16 ft stage at 4 ft with a truss, a 16×10 ft or 20×10 ft LED wall, a line array sized for 1,000 or more with delay towers, monitors and a two-person crew, 8–12 moving heads and a haze machine, barricades and a front-of-stage pit, two 62.5 kVA or one 125 kVA generator with distribution and stewards. Sponsor stalls take 3×3 m octonorm booths. Get campus permission and police intimation early, end the artist set by 10 pm and insist on a site visit.

Which localities do rentals serve, and does distance matter?

Transport and timing follow the map. Tent houses and décor suppliers cluster in Kukatpally, Secunderabad and the older city; sound, LED and stage companies with trucks sit along the Outer Ring Road and towards Shamshabad; corporate specialists work around Gachibowli, Hitech City and Madhapur. A vendor 30 km from the venue adds a transport line and arrives later on a busy Saturday, so shortlist within about 15 km where the category allows. Venue rules by area, from hotel load-in windows to function-hall ceilings, are in event production services in Hyderabad; who the vendors are and how to shortlist them is in event vendors in Hyderabad.

How far ahead should I book, and how does season change it?

Off-season in the city, chairs, tables, a standard stage and sound need 2–5 days' notice; hangars, large LED walls and truss about a week. Wedding season runs November to February on the muhurtham calendar, with a second run in May and June, and the good rigs on a popular Saturday are gone 3–4 weeks out. The monsoon, June to September, moves outdoor events under cover and adds drainage and a rain plan. December is the corporate peak, with annual days and year-end parties competing for the same LED walls. Book the scarce category first, usually the hangar or the wall, then fill in around it; comparing vendors on the same brief is covered in how to choose event rental services.

How does evnting.com fit?

Evnting (evnting.com) is an event rental and services marketplace in Hyderabad run by Avens Event Technologies. You see the all-inclusive price on screen, book, and one delivery arrives. Every category on this page is listed with price and inclusions, so the whole event becomes one order.

Guides for every category

Checklist: renting for an event in Hyderabad

  1. Fix the venue and write down its load-in window, power point, ceiling height and noise cut-off.
  2. Count guests per function and list the categories you need.
  3. Price each line against the ranges above with GST at 18% shown.
  4. Book the scarce category first: the hangar, the LED wall or the caterer.
  5. Combine categories into as few orders as possible, with one delivery window each.
  6. Walk the venue the day before with the delivery times and one contact per category.

Frequently asked questions

What can I rent for an event in Hyderabad?

Chairs, tables, lounge and linen; hangars, pandals and pagoda tents; stages, truss and backdrops; LED walls and projectors; sound systems and mics; par cans and moving heads; generators and fans; décor, flooring and crockery; plus crew to set it all up.

How much do event rentals cost in Hyderabad?

Indicative, as of September 2026: Chiavari chair ₹80–₹200 + GST, 20×16 ft stage ₹8,000–₹25,000 + GST, 12×8 ft P3.9 LED wall ₹15,000–₹35,000 + GST, line array for 300 guests ₹12,000–₹30,000 + GST, 20×40 ft hangar ₹40,000–₹90,000 + GST, per day.

What do I need to rent for a birthday party in Hyderabad?

For 50 guests: 50 chairs, 5–6 round tables with linen, a 6×4 ft backdrop frame, balloon or floral décor, two powered speakers with a mic and a 5×5 m pagoda if the party is on a terrace or lawn.

Is GST charged on event rentals in Hyderabad?

Yes, at 18% on rentals and production services. Quotes that leave it out look cheaper than they are; compare with GST shown and ask for a GST invoice if a company is paying.

Do rentals include delivery and set-up in Hyderabad?

Often, within a stated radius, but not always. A listing or quote should say whether transport, unloading, set-up, an operator and collection are included. Distance beyond about 15 km usually adds a transport line.

How far ahead should I book event rentals in Hyderabad?

Two to five days for chairs, tables, a standard stage and sound in the city; about a week for hangars, large LED walls and truss; 3–4 weeks for any Saturday in wedding season, November to February.

Which parts of Hyderabad have the most event rentals?

Tent houses and décor cluster in Kukatpally, Secunderabad and the older city; sound, LED and stage companies along the Outer Ring Road and towards Shamshabad; corporate-focused vendors around Gachibowli, Hitech City and Madhapur.

What to do next

Pick your event type above, count guests per function and price the categories, then open the guide for each one you need.

See the price on evnting.com

Last updated 21 September 2026. Prices are indicative Hyderabad ranges and change by season; the price you see on evnting.com is the price you pay.