LED wall and stage rental in Hyderabad: which size, what it costs

LED wall rental in Hyderabad runs ₹15,000–₹35,000 + GST per day for a 12×8 ft P3.9 wall and a 20×16 ft stage ₹8,000–₹25,000 + GST per day, indicative, as of September 2026. Pick the wall by viewing distance and the stage by guest count, send 16:9 MP4 content a day early and confirm power with the venue.

Quick answer

Which LED wall size do I need?

Size the wall by the room, then by the audience. An 8×6 ft wall suits a boardroom or a 100-seat training room. A 12×8 ft wall is the standard for a 150–400 seat conference in Hitech City or Madhapur and for a reception backdrop in a Kukatpally function hall. A 16×10 ft or 20×10 ft wall suits a 500–1,000 seat auditorium, an annual day or a college fest ground. The test is the back row: a 12×8 ft wall at 1920×1080 stays legible to about 25 m. At weddings the wall often is the backdrop, so leave 2 ft of clear stage each side for the sofa.

P2.6 or P3.9: what is the difference?

The number is the pixel pitch, the distance between LED centres in millimetres. Smaller means more pixels per cabinet, a sharper picture up close and a higher price. P3.9 is the workhorse in Hyderabad: sharp from about 4 m, bright enough for a daylit hall and the pitch most vendors stock in volume. P2.6 is for close seating, exhibition stands or any event with cameras, because a 4K camera pointed at P3.9 from 3 m shows the pixel grid. Cabinets are 500 mm modules, so 12×8 ft is approximate; a 12×8 ft P3.9 wall is about 936×624 pixels and the processor scales 1920×1080 content to fit.

Which stage size fits my event?

Stages in Hyderabad are built from 4×4 ft or 4×8 ft modular decks, so sizes are multiples: 12×8, 16×12, 20×16, 24×16 and 32×16 ft. A 12×8 ft stage at 1.5 ft holds a lectern and a panel of four or a couple sofa and suits up to 150 guests. A 20×16 ft stage at 2–3 ft is the standard for 200–500 guest receptions and conferences. A 24×16 ft stage fits a band, a large panel or a mandap with side seating. A 32×16 ft stage at 4 ft is for annual days, college fests and performances above 800 guests. A 3 ft stage, a 10 ft backdrop and a truss above it need about 16 ft of clear ceiling, which many older halls in Secunderabad lack.

What does an LED wall cost to rent in Hyderabad?

Indicative Hyderabad market ranges, per day, as of September 2026: 8×6 ft P3.9 ₹10,000–₹22,000 + GST; 12×8 ft P3.9 ₹15,000–₹35,000 + GST; 12×8 ft P2.6 ₹20,000–₹45,000 + GST; 16×10 ft P3.9 ₹25,000–₹55,000 + GST; 20×10 ft P3.9 ₹35,000–₹80,000 + GST. These normally include the processor, a technician and cabling to a laptop, but not the laptop, the content or a second day. A hung wall needs a truss and a rigger on top. Cabinet age, brightness and whether the technician stays through the show move the price within the range. Ask whether spare cabinets come to site.

What does a stage cost to rent in Hyderabad?

Indicative Hyderabad market ranges, per day, as of September 2026: 12×8 ft stage ₹4,000–₹12,000 + GST; 20×16 ft ₹8,000–₹25,000 + GST; 24×16 ft ₹12,000–₹32,000 + GST; 32×16 ft ₹18,000–₹45,000 + GST; 4-post box truss of 20×16 ft ₹6,000–₹15,000 + GST; 20×10 ft backdrop frame with flex print ₹3,000–₹10,000 + GST. A quote should state the height, whether carpet, skirting and steps are included and the build time. A 20×16 ft stage takes a crew of four about two hours to build and half that to strike; add a truss and it is a half-day job inside the venue's load-in window.

What content should I prepare for the LED wall?

Prepare video as 16:9 MP4, 1920×1080, 30 fps, H.264, and logos and stills as PNG at 1920×1080. If the wall is not 16:9, for example a 20×10 ft wall at 2:1, ask for the exact pixel size and build a second version, because a 16:9 file on a 2:1 wall either crops or leaves black bars. Keep text inside the middle 80% of the frame and above 40 px, since the wall throws away detail when it scales. Send files a day before on a pen drive and a cloud link, run a five-minute test with the house lights on and carry a spare laptop.

How much power does a wall and stage need, and what do venues require?

A 12×8 ft P3.9 wall draws about 2.5–3.5 kW at peak white, so it wants a dedicated 32 A point or one phase of a three-phase supply. A 20×10 ft wall draws 6–8 kW, and LED stage lighting on a truss adds 3–6 kW. Hotel ballrooms in Gachibowli and Madhapur usually have a 32 A point at the stage end; Kukatpally function halls often do not and farmhouses towards Shamshabad have nothing, so a 62.5 kVA silent generator covers wall, sound and lighting together at ₹6,000–₹12,000 + GST per day plus diesel, indicative, as of September 2026. Ask the venue for its load-in window, loading door size, lift access, clear ceiling height and whether rigging from its ceiling is allowed; hotels often forbid it. Outdoors, a truss in open wind needs ballast, the processor needs a weather cover and, from June to September, everything goes under a hangar.

How does evnting.com fit?

Evnting (evnting.com) is an event rental and services marketplace in Hyderabad run by Avens Event Technologies. You see the all-inclusive price on screen, book, and one delivery arrives. Wall, stage and truss arrive as one booking.

Checklist: booking an LED wall and stage

  1. Room size and farthest seat, so the wall size and pitch are right.
  2. Stage size, height and backdrop plan checked against the ceiling height.
  3. Quote lists processor, technician, cabling, carpet, skirting, steps and build time.
  4. Content prepared at 16:9, 1920×1080, 30 fps MP4, sent a day early with a test slot.
  5. Power point confirmed with the venue, or a generator and distribution board added.
  6. Load-in window, door size and lift access agreed with the venue and the crew.

Frequently asked questions

How much does an LED wall cost to rent in Hyderabad?

A 12×8 ft P3.9 wall runs ₹15,000–₹35,000 + GST per day, indicative, as of September 2026, normally with processor and technician. An 8×6 ft wall costs less, a 20×10 ft wall roughly double or more.

What is the difference between P2.6 and P3.9?

Pixel pitch in millimetres. P2.6 packs more pixels and looks sharp from about 3 m; P3.9 is sharp from about 4 m and costs less. For a hall where guests sit 5 m or more from the screen, P3.9 is enough.

What size stage do I need for 300 guests?

20×16 ft at 2–3 ft height is the usual choice for a 300-guest reception or conference. Go to 24×16 ft for a band or a large panel, and 32×16 ft above 800 guests or for performances.

What content format does an LED wall need?

16:9 MP4 at 1920×1080, 30 fps, H.264, with logos as PNG. Send files a day before, ask the vendor for the wall's exact pixel size if it is not 16:9, and keep text inside the middle 80% of the frame.

How much power does an LED wall need?

A 12×8 ft P3.9 wall draws about 2.5–3.5 kW at peak, so a dedicated 32 A single-phase point or one phase of a three-phase supply. Larger walls and truss lighting usually need a 62.5 kVA generator.

Can I put a stage and LED wall outdoors in Hyderabad?

Yes, under a hangar or with a weather cover. Outdoor cabinets are rated for rain, but the processor and stage power are not, and a truss in open wind needs ballast. Plan for the monsoon, June to September.

How much notice does a stage or LED wall need?

Two to five days for a standard stage and a 12×8 ft wall in the city. Walls above 16×10 ft, truss rigs and custom backdrops need about a week, and 3–4 weeks in wedding season.

What to do next

Measure the room and the farthest seat before asking for a price. For the seating, sound and cover that go around the stage, read the event equipment rental guide; for venue rules by locality, read event production services in Hyderabad. The full rental picture is in event rentals in Hyderabad.

See the price on evnting.com

Last updated 21 September 2026. Prices are indicative Hyderabad ranges and change by season; the price you see on evnting.com is the price you pay.