Birthday party rentals in Hyderabad: what to rent and what it costs

A birthday party in Hyderabad for 50 guests needs about six rentals: chairs, round tables with linen, a backdrop frame for the cake table, two powered speakers with a mic, a pagoda if it is outdoors and fans in summer. Indicative total, as of October 2026: ₹12,000–₹30,000 + GST before food, cake and décor labour. Book two to five days ahead.

Quick answer

What should I rent for a birthday party?

Start from the venue, then the guest count, then the age of the birthday person.

At home or in a clubhouse, 30–50 guests. Chairs for about two thirds of the guests (people stand and move at a party), two or three round tables with linen for the family and the elders, one 6 ft rectangular table for the cake and one for food, a 6×4 ft backdrop frame behind the cake table, and two powered speakers with a wireless mic for the song and the speeches. Clubhouses usually have power and a hall; check whether the association allows outside sound after 10 pm.

On a terrace, 50–100 guests. Everything above, plus a 5×5 m pagoda per 20 seated guests in summer or monsoon, pedestal or mist fans, serial lights or a few uplights for the evening, and a water drum with glasses. Terraces in the older city and Secunderabad have narrow stairs: tell the vendor so the crew brings folding tables.

On a lawn or at a farmhouse, 100+ guests. Add a 12×8 ft carpeted stage if there is a performance, a 2-way sound set sized for 100 with the mic, a 62.5 kVA generator if the farmhouse supply is weak, and a buffet counter set. At this size the party is a small function and the event rentals in Hyderabad guide has the fuller list.

Kids' parties. A small carpeted stage for games, bean bags or floor cushions, a popcorn or candy-floss counter, a balloon arch on the backdrop frame and a low table for the kids' food. Keep speakers on a stand away from the play area.

Milestone parties: 1st, 18th, 50th. These lean towards a reception: Chiavari chairs rather than banquet chairs, a couple sofa for the parents or the guest of honour, a 20×10 ft backdrop with a flex print, uplights in the party colour and a DJ rather than two speakers. The chair, table and sofa options by type are in event furniture rental in Hyderabad.

How much do birthday party rentals cost in Hyderabad?

Indicative Hyderabad market ranges, per day, as of October 2026, GST at 18% on top: banquet chair with cover and sash ₹25–₹60 + GST; Chiavari chair ₹80–₹200 + GST; 5 ft round table with linen ₹250–₹600 + GST; 6 ft rectangular table ₹200–₹500 + GST; cocktail table with stretch cover ₹300–₹700 + GST; 2-seater lounge sofa ₹1,200–₹3,000 + GST; couple sofa ₹2,500–₹8,000 + GST; 2-way sound for 100 guests ₹6,000–₹12,000 + GST; wireless mic ₹500–₹1,500 + GST; uplights ₹300–₹600 + GST each; 5×5 m pagoda ₹4,000–₹9,000 + GST; 12×8 ft carpeted stage ₹4,000–₹12,000 + GST; 20×10 ft backdrop frame with flex print ₹3,000–₹10,000 + GST; 62.5 kVA generator ₹6,000–₹12,000 + GST plus diesel. Balloon décor, a 6×4 ft backdrop frame, fans and crockery are quoted per piece and vary between vendors; ask for the rate card.

Three worked totals, rentals only, indicative, as of October 2026:

What moves a quote inside its range: chair type (banquet with a cover is a third of a Chiavari), distance from the vendor's yard, whether delivery, set-up and collection are inside the price, and the date. A Saturday in wedding season costs more than a Tuesday in August for the same list.

When should I book, and when does it get expensive?

Off-peak, chairs, tables, a backdrop and sound are available at 2–5 days' notice anywhere in the city; most tent houses can do next-day for a small list. Pagodas, fans and coolers run short on summer weekends and around Dasara and Diwali, when the same tent houses are busy with functions, so book those a week ahead. Wedding season, November to February, takes the Chiavari chairs and the sofas on Saturdays; a weekday party avoids it. Where the vendors sit, and why one within 15 km of the venue arrives on time, is in tent house in Hyderabad.

What can I skip?

An LED wall, a line array, a truss and a big stage. A 50-guest party needs a backdrop and two speakers, not a show rig. Skip the DJ console unless there is dancing for a 100-guest crowd; two powered speakers with a phone playlist and a wireless mic cover the cake moment and the speeches. Skip buying: a set of 50 folding chairs costs more than several years of rentals, and it has to be stored, cleaned and moved. The one thing not to skip is the collection time: a second day is charged if the stock is still on the terrace the next afternoon.

How do I book it in one order?

The usual way is a tent house someone recommended, three WhatsApp messages, a number that may or may not include transport, and a crew that arrives when it arrives. Evnting is an event rental and services marketplace in Hyderabad run by Avens Event Technologies. In the catalogue chairs, tables, backdrops, sound, pagodas, fans and stages are listed by Hyderabad vendors with the all-inclusive price, what it includes and the dates they are free. You put the list in one order, pay online into escrow, the vendor confirms on WhatsApp, one delivery arrives, and the money is released after delivery, with a GST invoice. Party supplies, balloons, candles, plates and cups, with same-day delivery, are on the Essentials store.

Frequently asked questions

What do I need to rent for a birthday party in Hyderabad?

For 50 guests: 50 chairs, 5–6 round tables with linen, a 6×4 ft backdrop frame for the cake table, two powered speakers with a wireless mic, and a 5×5 m pagoda if the party is on a terrace or lawn. Add pedestal fans from March to June and a small carpeted stage for kids' games.

How much do birthday party rentals cost in Hyderabad?

Indicative, as of October 2026, for 50 guests: ₹12,000–₹30,000 + GST for the rentals, before food, cake and décor labour. Banquet chair with cover ₹25–₹60 + GST, 5 ft round table with linen ₹250–₹600 + GST, 5×5 m pagoda ₹4,000–₹9,000 + GST, 2-way sound for 100 ₹6,000–₹12,000 + GST.

Do I need a tent for a terrace birthday party?

Between October and February, usually not for an evening party. From March to June, yes for the afternoon, plus fans or coolers; from June to September a pagoda or pandal is the rain plan. A 5×5 m pagoda covers about 20 seated guests.

Can I rent chairs and tables for one evening?

Yes. Rentals are priced per day; a one-evening party is one day. Delivery in the afternoon and collection the same night or the next morning is normal. Confirm the collection time, because a second day is charged if the stock stays.

How far ahead should I book party rentals in Hyderabad?

Two to five days for chairs, tables, a backdrop and sound in the city. A week for a pagoda in wedding season or during Dasara and Diwali, when tent houses are busy with functions.

Is GST charged on party rentals?

Registered rental companies charge GST at 18% and give a tax invoice; many small tent houses quote cash without it. Compare quotes with GST shown so the cheaper-looking one is not just the one that left it out.

Should I buy party equipment instead of renting?

Rent. A set of 50 chairs costs more to buy than several years of birthday rentals, and it has to be stored, cleaned and moved. Buy only the things you reuse every month.

Can I book birthday party rentals online in Hyderabad?

Yes. On Evnting, an event rental and services marketplace in Hyderabad, chairs, tables, backdrops, sound, pagodas and fans are listed with the all-inclusive price and date-based availability, so you book one order, pay into escrow and get one delivery. Party supplies with same-day delivery are on the Essentials store.

What to do next

Open the catalogue, filter by the party date and put the chairs, tables, backdrop and sound in one order with the price shown; order the balloons, candles and plates from Essentials. For mics, speakers and uplights by guest count, read sound and lighting rental in Hyderabad; for the full list of Hyderabad rental categories and lead times, read event rentals in Hyderabad.

Last updated 17 October 2026. Prices are indicative Hyderabad market ranges and change with season, stock and distance.